Guide for Junior Regattas:

Results from every Junior Regatta determine which club wins the GSBYRA Team Race Trophy, and qualifies skipper for Fleet Season Trophies. The GSBYRA Scorer uses a reverse Low Point System and gives each competitor an additional point for racing. Trophy is presented to club with highest points at GSBYRA Annual Fall Meeting and Awards Dinner.

Results from every Junior Regatta determine winners of Fleet/Class Season Trophies.

The objective is to give junior sailors a safe, fun and good learning experience, and to give instructors the responsibility of organizing, running, and scoring a regatta.

Safety:  Instructors and coaches shall view safety as the primary focus. Insure all problems are addressed and assist all sailors regardless of club affiliation. Although the primary responsibility of the instructor is to his or her charges, common sense dictates that problems must be covered. Use accompanying instructors and their boats as safety patrol.

Cooperation: Encourage sailors and clubs to help each other before, during, and after the race no matter what their club affiliation is.

Coaching: Give verbal assistance to all Green Fleet participants in order to improve skills. Instructors provide feedback to all participants as one assembled group before awards are presented.

Respect: Reinforce The Fundamental Rules and The Racing Rules of Sailing in a positive way. Encourage sailors to say “thank you” as they cross the line, particularly, after the last race.

 

Instructor Responsibilities - Teach students to take care of business:

  1. Check Events listed on GSBYRA website schedule or check Regatta Network Calendar.
  2. Teach students to register early with Regatta Network, not less than one day before the event. Emergency registrations may be done at the event. Teach students to set up personal account at my.regattanetwork.com.
  3. Bring red folder with photocopies of medical information for every student to every Junior Event.
  4. Bring safety boat, charged VHF radio, whistle, sun screen, charged cell phone, and RRS.
  5. Know VHF communications channel at event.
  6. Monitor, motivate and assist students at all times leaving and returning to marina or beach.
  7. Be a good role model for students - wear PFD while on the water.
  8. Act as safety boat first, then as a coach to all students regardless of club affiliation.
  9. Monitor the weather and the course.
  10. Supervise students.

Competitor Responsibilities:

  1. Register at least a day in advance for event listed on GSBYRA website schedule with Regatta Network.
  2. Set up your personal account at myregattanetwork.com to keep track of your events.
  3. Check in at event, rig boat, assist others to rig boats, launch, and tie up boats.
  4. Sign up for lunch or bring lunch.
  5. Attend skippers meeting and ask questions.
  6. Wear PFD with whistle attached, bring water and sun screen
  7. Sail number required on both sides of sail must match number on registration. If sail number is identical sail number to another boat within same class, remove or add a number on both sides of the sail and change registration to match.
  8. Opti Green Fleet required to attach green streamer to end of sprit.
  9. After racing, put boats and gear away before eating or playing and clean up after yourself.
  10. Be polite at all times, and thank RC instructors.

Host Club Responsibilities:

  1. Identify GSBYRA Junior Event on Regatta Network/calendar and from GSBYRA website schedule.
  2. Know club Username and Password for Regatta Network scoring.
  3. Be familiar with Regatta Network registration and scoring.
  4. Know club Wi Fi Network Username and Password.
  5. Organize personnel for:

    Check in – print and use Regatta Network Check-in Sheets by Fleet
    Lunch registration
    Skippers meeting
    Safety boats
    Scoring - Receive phone photos of straight sheets by race and people to enter results
    Protests

  6. Items provided by club:

    Computer and Printer for scoring
    Green streamers for Opti Green Fleet
    2 Committee Boats
    Minimum Eight (8) Marks for 2 Courses
    Timing Systems
    Air Horns
    Battery operated Megaphones
    VHF radios
    Straight Sheets to record finishes by class (Download and print from GSBYRA website)
    Pencils
    Clip boards with rubber band at bottom edge for Straight Sheets
    Protest Forms
    Current Racing Rules of Sailing

  7. Monitor the weather.
  8. Lunch.
  9. T-shirts (optional).
  10. Print:

    Check in Sheet by Fleet from Regatta Network Event Tools and provide to RC boat instructors.
    Straight Sheets for recording finishes on the water.

  11. Determine Head Scorer
  12. Prizes

    Every Optimist Green Fleet competitor receives a participation award.
    Top sailors by class: 420, Laser, Mercury, Pixel, Sunfish, Overall Optimist W-B-R combined, Opti White, Blue & Red Fleets

Host Committee Boat Instructor Responsibilities:
Committee, safety and mark set boats should have only working staff aboard, no others. No other boats should tie to the committee boat.

  1. Be familiar with Regatta Network.
  2. Be professional at all times and wear PFD while on the water.
  3. Assign Line Sighter and Recorder on RC boat and Mark Setter for Mark Set Boats.
  4. Run Skippers Meeting and the races. Introduce RCs by race area at meeting.
  5. Know VHF communications channel.
  6. Know and notate phone number of person who receives completed Straight Sheet for scoring.
  7. Set square start/finish line and set marks accurately.
  8. Communicate course to be sailed loudly for each race, count and notate the number of starters.
  9. Time accurately starting races – have backup watch and air horn/whistle if Timing System fails.
  10. At start: Sight start line, call OCS sail numbers, and report sail numbers of OCS who restart correctly.
  11. On Straight Sheet for each race notate:

    Recorders name
    Name of Fleet on Course
    Wind Direction and Velocity
    Race Number
    Course
    Start Time
    OCS Sail numbers – cross out OCS who correctly restart
    Number of Starters
    Name and Phone Number of person receiving completed Straight Sheets by race

  12. Line Sighter call sail numbers in order of finish

    Call “Green” after Opti sail number for Opti finishing with green streamer

  13. Record in pencil on seperate Straight Sheets by class for each race:

    Sail numbers in order called
    Notate “G” after Opti Green sail number called
    Finish time of first boat
    Protests for each race
    Use designations DNC, DNS, OCS, DNF, RAF, or DSQ accurately

  14. Take cell phone photo of each completed race straight sheet and send to correct person.
  15. Save and file all handwritten individual race finish straight sheets.
  16. Help Scorer interpret Straight Sheets.
  17. Hear Protests and Adjust Scoring after with Scorer.
  18. Present Awards.